A. Welcome and Call to Order
B. Approval of October 13, 2000, Meeting
Minutes
C. Commissioners Update:
1. January Management Council Meeting
It was reported that the Management Council will meet
on January 22, 2001, at American River College in the Instructional
Technology Building. The meeting has been scheduled to allow
discussion in breakout groups on the following topics:
o Gender Equity
o Postconference Competition Issues
o Intersession Issues
o Other Short-term Classes
o Technology Issues
o Out-of-season Competition
o Constitution Violations and Penalties
o Program Review
o Oral History of California Community College Athletics
The goal of the discussions will be to formulate recommendations
for Management Council consideration. This meeting has been
given support by the COA Board.
2. Program Review:
Establishing a mandatory program review is one of the goals
of the COA Board. At its October 13, 2000, meeting, the COA
Board directed the Management Council to develop guidelines
for a program review plan. The plan should require each conference
to have a mandatory program review plan administered at each
of its member colleges.
The current Central Valley Conference issues regarding recruitment
infractions discovered by a self-review plan were discussed.
It was noted that athletic directors and presidents need to
do a lot more self-policing. The infractions at one college
in the Central Valley Conference resulted in one coach being
reassigned. Having a program review helps the honest athletic
director who is having problems with unethical coaches, and
helps to bring a wake up call to the Board of Trustees.
Management Council Chair Bruce Werner was directed to establish
a committee to develop the program review guidelines. It was
suggested that the committee include members of the Management
Council and conference commissioners and that Eva Conrad be
asked for assistance. The program review should be done by the
conference itself, perhaps with one panel member coming from
another conference. The Western State Conference and Coast Conference
may be used as resources, perhaps taking the best of both to
develop one consistent plan. Concern was stated about the sophistication
of methods involved in conducting program review. It was also
noted that the local media always comes into play. It was suggested
that a cycle be established including the phase when colleges
may undergo the program review. The Board was cautioned to be
careful about bringing in people from out of the conference.
State Commissioner Joanne Fortunato was directed to provide
the committee with the written program review plans of the Western
State and Coast conferences.
Dianne talked about the College of the Canyons Program Review
and told of the benefits, stating that, although painful, it
was of great value. The program review is a very positive way
to make changes.
3. Recruitment Data
It was determined that an additional column be added to the
recruiting survey. The column headings should be:
o In district
o Out of district/in recruiting area
o Out of recruiting area/in California
o Out of state/in US
o Out of US (international).
Concern was noted that adjusting the survey may skew
information; however, it was determined that as long as
the totals can still be brought together, your information
remains intact.
4. Postconference Competition EventsFall
2000
Board members were provided information about the progress
of the fall 2000 postconference competition events. The football
state championship is said to be a class event. All Board members
were encouraged to attend. Kick off at 1:00pm, Saturday, December
9, at the Mineral Kings Bowl Stadium in Visalia. Stu Van Horn
reported on the Pepsi/Blue Diamond co-sponsorship that includes
an in-store point-of-sales display. This years game will feature
a field goal kick for cash and a drawing for a 2001 Hyundai
Santa Fe.
5. Convention
The Convention Program/Registration brochure was distributed.
Methods to increase registrations were discussed. It was recommended
that a letter from COA Board Frank Gornick, Management Council
Chair Bruce Werner, and State Commissioner Joanne Fortunato
be sent to each CEO and that letters to all chiefs of instructional
services and chiefs of student services be sent from Ed Myers
and Eva Conrad. The letters should include a plea to use staff
development funds for registration fees. In addition, the letters
should be sent with a document that details the convention program
schedule, noting the topics to be covered. The COA staff was
asked to follow up with members who were not present at this
meeting.
6. Development/Corporate Sponsors
Update
Hyundai has initiated promotion that provides a coupon/brochure
for $500 off the purchase of a car. These brochures need to
be distributed on each campus. Each athletic director has received
300. It was recommended that some be sent to CEOs with a notice
of the offer, as well as to the public relations people and
the college foundation. The notice should include a request
that everyone help to advertise this offer. Stu Van Horn reported
that he has meetings scheduled with Bank of America and Choice
Hotels in his continuing search for corporate partners.
7. COA October 2001 Dates
It was MSC to hold the fall meeting on Thursday-Friday, October
18-19, 2001, in Sacramento. This move will provide more time
for the legislative process to occur.
8. Sports Augmentation Approval
It was MSC to approve the basketball request for $2,500 in
sports augmentation funds.
D. CCLC/COA Relationship
David Viar attended the Board meeting to address the
question, "What is the structure of the League and how does
the COA fit in? He stated:
The California Community and Junior College Association
(CCJCA) was the predecessor to the League. The CCJCA first
housed the COA and they were totally together. If a college
did not pay dues to the statewide CCJCA, it could not participate
in intercollegiate athletics. Some members went to the legislators
in protest of this policy.
A study resulted in the mandate that the COA dues be
separated from the CCJCA (which was later named California
Association of Community Colleges (CACC). The COA staff
continued to be part of the CACC staff, and were employed
by CACC.
When the League was formed, there was discussion about
what to do with the COA. Should it be totally separate?
Leaders of the time said, "No, there is benefit to not having
a separate 5013C." Employees of the COA receive the same
benefits as employees of the League.
Then it was asked, "What role should the presidents play?"
The CEO Board had oversight. It was then decided that a
separate board would be more effective, which is how the
CEO Board initiated the movement to the COA Board.
Separate governance of the COA is recognized in the articles
of incorporation. The development of the COA policy board
means that the CCLC CEO Board no longer has oversight of
the COA. The League Board has no responsibility of the dismissal
or hiring of COA staff.
The League provides errors and omissions insurance to
the League, CEO, and COA Boards, including the Management
Council.
The COA is recognized under the League 5013C, which means
it is a non-profit business that does not pay taxes, with
some limits regarding what can and cannot be paid to employees.
The merger brought about greater employee benefits, which
include good health care benefits and PERS. A separate foundation
for the COA is not necessary. Staff members are employees
of the League, but the COA Board determines salaries, hiring,
evaluation, and termination. If the League had concerns
about staff, it would go to the COA Board.
It is not necessary to develop a foundation for fundraising
purposes. Donations made to the COA have coverage of the
5013C. Checks are written to CCLC/COA but the money is kept
separate. Audits are done separately with both audits, included
in one report. The League will look closely at the COA budget,
because if the COA goes bankrupt, it is the responsibility
of the League.
There has been talk about moving the COA office. If a
building were to be purchased, the League would purchase
the building on behalf of the COA. Although it would be
a building of the League, it would actually be under the
supervision of the COA.
A foundation would fit under the Leagues 5013C. The
foundation would not need a separate Board. The COA Board
should be the Board of responsibility, but there could be
an advisory Board to promote the foundation.
The League is confident that it has implemented the mandates
of the legislature. The League and the COA separated completely.
The COA Board determines the amount of COA dues, and the
COA now sends out its own dues invoices, which helps show
the separation.
E. Budget format:
The Board reviewed the proposed format. Jim Kossler will
bring a July 1 budget to the Board using this format as
a working example.
F. Constitution Committee Format:
The Board reviewed the outline of the proposed Constitution
and Bylaws provided in the agenda. It showed a series of
policies that fit into the Constitution headlines. Procedures
that would change more frequently were placed in the bylaws.
Sports procedures that change very frequently are placed
in the sport guides. No language has been changed; sections
have just been reorganized. This draft incorporates McGeorge
School of Law recommendations. There will be references
that will need updating; i.e., forms and charts.
Management Council Chair Bruce Werner said that if the
bylaws were a manual of operation, the response from the
field should be positive.
Ultimately, the goal of the Constitution Committee is
to clean up language. The Constitution committee will need
to look at language to see that the latest approved revisions
are included. It was suggested that the COA work with John
Keever to get this draft distributed. It was also recommended
that this draft be posted as a "read only" document on the
COA website. The field would then be asked to review it,
make comments, and let the Constitution Committee know if
any changes are needed.
G. Intersession
The Board reviewed the draft Constitution wording on
page 38 of the agenda. This will go to the field for review
and input before bringing legislation forward in the spring.
Concern was stated that the end of one session is immediately
met with the start of next session. Participation certification
will be an institutional problem, just as eligibility certification
is. This will be an implementation problem that each institution
will need to work with, and this wording will need to evolve.
Financial aid officers want to expedite this process.
H. Next Meeting
Next meeting: in conjunction with ACCCA at the San Francisco
Airport Marriott at 10am to 1pm February 21, 2001.
I. Adjournment
There being no further business to come before the Board,
it was MSC to adjourn.
Respectfully submitted,
Joanne A. Fortunato, Ph.D.
Commissioner of Athletics
